CATALOGUING EQUIPMENT J. McRee (Mac) Elrod 27 January 2010 Equipment may be catalogued using AACR2 Chapter 10 ... Realia. The one change which would be helpful to patrons would be to use the non AACR2 GMD 245$h[equipment], since few know the meaning of '[realia]", nor think of equipment as such. The SMD should be as specific as possible. Note that you have a 655 genre heading rather than a 650 subject heading, since the item is, as opposed to being about, equipment. MARC21 field order is used for suggestions: Fixed Fields LDR/06 (Type): r = three-dimensional LDR/07 (Bib lvl): m = monograph/item LDR/09 (Coding): blank = MARC-8 Some systems will not load a record unless blank LDR/17 (Enc lvl): blank = full record book in hand 1 = full record book not in hand 2 = less than full record 8 = CIP record (upgrade) i = OCLC full record; prefer MARC21 code k = OCLC less than full; prefer MARC21 code LDR/18 (Des cat form): a = AACR/ISBD 008/06 (Date type): s = single date n = unknown (try to use q and guess decade) q = date in question, e.g. 194u 008/07-10 (Date one): year of manufacture 008/15-17 (Country): at = Australia cc = China enk = England fr = France gw = Germany it = Italy ja = Japan States (U.S.): alu aku azu aru cau cou ctu deu dcu flu gau hiu idu ilu inu iau ksu kyu lau mau mdu meu miu mnu mou msu mtu nbu ncu ndu nhu nju nmu nvu nyu ohu oku oru pau riu scu sdu tnu txu utu vau vtu wau wiu wvu wyu xxu = United States, state unknown Provinces (Canada): abc bcc mbc nfc nbc nsc ntc nuc onc pic quc snc ykc xxc = Canada, province unknown 008/39 (Source): source of cataloging blank = DLC d = local library Variable fields 024 Other standard identifier Equipment often has a model number and/or serial numbers. These may be entered in repeating 024 7 $a, with source in $2, e.g. 024 7 $a1234567$2GE model number. Utlas 090$e, MARC 852$p or 876$a are other options for serial number. 040 Cataloguing agency Field 040 says $a who catalogued; $b in which language (LAC records only); $c who made it machine readable; and $d who finished the record. Today originals are usually done in one operation online, but use 040 aCaBNvSL$cCaBNvSL$dCaBNvSL (substitute your NUC code for SLC's). For derives leave in $b language code (may be used by a Quebec libary to determine display - aka print - constants generated by 246 indicators); repeat the 040$a code in $c if lacking; and add $dCaBNvSL (or your code) at the end. MARC record checking software expects to find at least subfields $a and $c. For derived records, replace any existing $d other than $dDLC. 050 LCC Library of Congress call number (LCC); In MARC record key as 050 2nd indicator 0 (assigned at LC) or 4 (local), e.g.: 050 4 $aAB1234.5$b.D78 1998, or if two Cutters, 050 4 $aAB123.5.C6$bD78 1999. Note period for first Cutter, $b for second, both for one Cutter, but only one of each. 082 DDC Dewey Decimal call number (DDC); 2nd indicator 0 if assigned by LC, 4 if local. Omit Cutter. Use " / " to indicate natural breaks. In OCLC records, locally assigned DDC numbers plus Cutter are keyed in 092. 090 Local call number. MARC tag number varies with system. At SLC coded with slashes for line breaks, e.g.: 090 0 $aAB/1234.5/C6/D78/1998$bMAIN$c1-2$d1-2 ($b = location, $ccopies, $dvolumes) In some OCLC records keyed like 050 and used for locally assigned LCC numbers. 092 see 082. 245 Title The title as on the piece of equipment. If there is no title, supply onen in square brackets. In a MARC record, use 1st indicator 0 for title main entry. 245$h[gmd] General Material Designation Although not an AACR2 GMD, SLC patrons like 245$h[equipment], as opposed to $h[realia], which they prefer nor naturally occuring objects. 246 Alternate title Alternate title which represents the whole piece of equipment, e.g., a portion of the title. 250 Edition Model and serial number. 260 Manufacturer e.g., 260 $aTokyo, Japan :$bSamsung,$c2009. 300 Collation e.g., 300 $a1 computer ;$c20 x 40 x 50 cm. +$emonitor, mouse, and keyboard. 300 $a1 Kindle reader ... 300 $a1 MP3 reader ... Equipment is unlikely to be part of a series, but if so: 440 Series as on item and traced (obsolete) Change to 490 1, and cut and past content into 830. 490 Series as on item. Beginning June 1, 2006, the US Library of Congress is coding all series as 490 0. It has been SLC policy since January of 1979 to have no 490 0 in bibliographic records. (Some but not all SLC customers index 490 in their series and/or title indexes, making access uneven between customers.) When you encounter a 490 0, and it contains no subject word, or a responsible corporate body or person, e.g., "Penguin books", change the 490 0 to a 500 quoted pseudo series statement. If the 490 0 transcribed series statement contains a subject word, e.g., "Studies in chemistry", change the 490 0 to 490 1, and enter the series in 830 with 2nd filing indicator 0-4. If the series title is generic, e.g., "Report" or "Works", and has been established in either the LC or LAC authority files, add the name of the responsible ody or person in curves. Provide ";$v" issue number or year as relevant. Include ISSN in $x if available. All series changed from 490 0 will be under title. SLC will not create 800/810/811. for current LC derived or original cataloguing. Those headings in legacy and Amicus records will be left unchanged, but 830 for the 8XX$t will be added for the benefit of customers who do not index 8XX$t. 500 Notes Descriptive phrases from the item may be given in quotes. 501 Accompaning material 505 8 Contents May include programs on a computer, indication of contents of a reader. A phrase such as "Contains 20 novels" may be used rather than listing contents, if each title has its own bibliographic record. 506 Restrictions on use 538 System requirements May include warranty information. 655 Genre What the item is, e.g., 655 0 $aComputers 710 Corporate body Some libraries enter under manufacturing company; SLC does so only if requested. 773 Host item entry May be used as a link to the reader in the record for each title on an electronic reader, such as a Kindle or MP3. 773 0 $tKindle reader$i<local call number> 852$p Piece indentifier, or 876$a Internal item number Consider for serial number; SLC uses Utlas 090$e, and maps on export Sample Variable Fields 245 00 $aIBM ThinkPad$h[equipment]. 246 30 $aThinkPad. 250 $aX40. 260 $a[Beijeng, China ;$aMorrisville, N.C.] :$bIBM/Lenovo,$c[2005] 300 $a1 laptop computer ;$c269 x 210.5 x 22.6 mm., in carrying case +$e1 UltraBase dock, 1 AC adapter, 1 modem cord, 2 TrackPoint caps, 1 mouse, 1 network cable. 501 $aIssued with: Microsoft Office Professional 2003 Norton Anti-Virus; Turning Point 2006. 506 $aRestricted: Faculty loan only. 516 $aOperating system: Windows XP Professional. 538 $aSystem specifications: Intel Pentium Processor (1.5Ghz); 512 MB RAM; 40 GB Hard drive 4200 rpm HDD; 12.1 inch TFT display; 1 GB Ethernet; Wireless 802.1; X4 UltraBase Ultra bay; Slim slot; integrated 56K modem; 8 cell Li-lon battery. 655 0 $aLaptop computers. 710 2 $aInternational Business Machines Corporation. 710 2 $aLian xiang ji tuan (China).* With thanks to: "Jenkins, Laverne" <Laverne.Jenkins@tri-c.edu> Additional suggestions may be found at: http://www.fsc.follett.com/clientsupport/community/tagofthemonth/ and a sample record: http://www.fsc.follett.com/clientsupport/community/tagofthemonth/tagofthemonth.cfm?tagofthemonth=55 But note use of 650 for genre; 655 would be correct if indexed by the ILS. *"Lonova (Firm)" is an x ref to this firm in LC Authorities. OLAC guide for playaways: http://www.olacinc.org/drupal/capc_files/playawaysPDF.pdf SLC considers 245$h[electronic resource] to be misleading, and, prefers (in anticipation of RDA/MARC21 338-336) a compoung GMD and SMD, e.g., 245$h[equipment : sound recording]*, 300 $a1 MP3 reader + performed music, or, + spoken word. *AACR2 term; spoken word, or, performed music, with RDA. MARC21 337 Carrier type needs "equipment".