CATALOGUING ELECTRONIC SERIALS                      25 March 2010

MARC Data Elements for Original Records
 
(For questions about MARC fields, see MARC21 format for 
Bibliographic Data,  http://www.loc.gov/marc/bibliographic/). For 
indicators, if there is no value, leave them blank rather than 
using # signs.  Also do not use # in the leader, leave spaces 
blank.

 
LDR/06 Type of record 
 Use "a"  for language material 
 Required 

LDR/07 Bibliographic level 
 Use "s" for serial; "i" for integrating resource 
 When coding "i" use 310  $aContinuously updated 
 Required 

LDR/17 Encoding level
 Use blank or 1 
 Required 
 Blank = full level 
 1 = full level, material not examined (for converted print records) 

LDR/18 Descriptive cataloging form 
 Use ."a"  
 Required 

 RDA change: "i"

001 Control number 

003 Control number identifier 

006 Additional material characteristics 
 Use byte 00 = "m" for computer file/electronic resource 
 Only first byte required 

007  Physical characteristics 
 Use byte 00 = "c" for electronic resource and byte 01 = "r" for 
remote access 
 Only bytes 00 and 01 are required 

008/bytes 00-05 Date entered 
 System entered
 Required 

008/06 Publication status 
 Use "c" for currently published 
 Use "d" for ceased publication 
 Use "u" for unknown 
 Required 

008/7-14 Dates of publication 
 Use bytes 7-10 for start date 
 Use byes 11-14 for ending date (or 9999 to reflect currently 
 published)
 Use dates of print publication, even if not all on the website.
 Required 

008/15-17 Place of publication Variable 
 Required
 Country codes available here:
 http://www.loc.gov/marc/countries/cou_home.html 

008/18-19 Frequency/Regularity 
 Not required
 Code with fill character
 Leave in derived records

008/21 Type of continuing resource 
 Use "n" for newspaper 
 Use "p" for periodical 
 Required 

008/22 Form of original item 
 Use blank

008/23 Form of item
 Use "s" for electronic
 Required
 [New codes have been proposed for inhouse and online]
 
08/24-32 Fixed field data elements
 Use blanks

008/33 Original alphabet or script of title
 Use blank
  
008/34 Entry convention
  Use 0 for successive entry
  Required
  
008/35-37 Language
  Variable 
  http://www.loc.gov/marc/languages/
  Required
   
008/38 Modified record
  Use blank

008/39 Cataloging source
  Use "d" for other
  Required
  
022 ISSN
  Use $a for EISSN
  Use $y for print ISSN 
  Required if on the piece
  
040 Cataloging source 
  Use $aCaBNvSL$cCaBNvSL$dCaBNvSl for originals
  Add $dCaBNvSL for derives, removing any existing $d except DLC
  Required

  RDA change:  $erda

041  Language(s)
  If coding more than one language, include 546.

043  Area
  If coding 043, include a 6XX$z
  
050 LC Call Number
  Use class web; use 2nd indicator 4
  http://classificationweb.net/
  Required
   
060 NLMC
  Assign if 050 begins "R"

070 NALC
  Leave in but do not assign

080 UDC
  Leave in but do not assign

082 DDC
  Leave in but do not assign unless requested

110  Corporate main entry
  
  Very rare; only used for such things as annual reports.  Cf. 910. 

130 Uniform title main entry 
  Not required to differentiate from another serial,
  For generic titles, e.g., "Newsletter", use 130 with issuing agency in 
  curves after the title.

240 Uniform title
  Do not create for translations or language editions 
  Make added entry instead 246 1  $iTranslation Of:$a[Oritinal title>
  in addition to linking field (765 or 775) if requested by client.
   
210 Abbreviated title
  Do not enter, but leave in derived records

222 Key title
  Do not enter, but leave in derived records
  
245 $aTitle statement
  Transcribe as it appears on chief source. 
  Required
  
245 $h[gmd]
  Use [electronic resource]
  Required

  RDA change: omit 245$h; enter 336-338; see at end.
  
245 $b Other title information 
  Transcribe only if needed to clarify or support title proper
  Normally record subtitles only in 246 13
  Not required  by CONSER
  
245 $b Parallel title, initialism/acronym 
  Enter parallel titles as per AACR2
  Not required by CONSER.
   
  Create 246 11 for parallel title, 
  246 13 for initialism/acronym

  
245 $n$p Number/Part titles
  Use $n for number of part/section of the piece
  Use $p for name of part/section of the piece
  Required if applicable
  
246 Variant title 

  246 11 $aParallel title.
  246 1  $iNote$aTitle.
  246 13 $aVariant title.
  
  Enter final perios as per SLC policy
  Required if applicable
  
260 Publication information
  Record earliest publisher.  Later publisher(s) are recorded in 500.
  
$a Place of publication
  SLC always transcribes or supplies jurisdictional qualifer using
  AACR2 abbreviations in 260$a, and never transcribes postal codes.
  SLC's "Que." and "Eng." are not AACR2 abbreviations.
  
  $b Name of publisher
  Required
  
  $c SLC supples as per AACR2 although CONSER does not require.
  Use dates of print publication, even if not all on the website. 

300 Physical description
  $aelectronic texts (  v. : ill.) :$bdigital file.
  ".ill" only if applicable

  Not required by CONSER

  RDA change: spell out all abbrevitions.

310 Current frequency
  Deduce from file if not stated
  Record integrating resources as 310  $aContinuosly upddated 
  Required
  
321 Former frequency
  If more than three, summarize as "Frequency varies".
  Not required
  
362 Numbering
  Contrary to AACR2, and following CONSER, use "Unformated style"
  even if issue one is consulted.
  
  Use indicator value "1" (Unformated). with format "Began with [Vol.
  and issue no.> ([year>), or "Began in [date>.

  Examples:
  362 1  $aBegan with Vol. 7, no. 001 (2005).
  362 1  $aBegan in 1998; ceased in 2002.
  362 1  $aCeased with Vol. 10, no. 10 (2009).

  When the print version began earlier than the electronic
  version, the 362 should refer to the print version. Probably this is 
  because the holdings of the electronic version are likely to expand 
  to include earlier issues as time goes on. 

  Sometimes that starting date and issue may be difficult to find. Note 
  that if you have uncertainly about the earliest issues you can just enter 
  a year or a year with a question mark. So, some examples might be:

  362 1  $aBegan with Vol. 1, no. 1 (1986).
  362 1  $aBegan in 1986.
  362 1  $aBegan in 1986?
  362 1  $aBegan with Vol. 7, no. 001 (2005); ceased with Vol. 9, no. 004
  (2007).
  362 1  $aBegan in 1998; ceased in 2002.

  Transcribe data as found (standard abbreviations may be used) 
  Required if known

5XX Notes
  Translate notes in non English laguges into English, although notes in 
  for French items are in French for GLC.  Since all GLC records are
  monographic, this will not cause a conflict.

500 General note
  Record "Description based on:" and "title from" notes in the same 
  field. 
  Should be first issue available online, and *not* same as last
  issue consulted
  Required
   
 Examples: 
  500  $aDescription based on: Vol. 7, no. 001 (2005); title from 
  title screen (Redalyc, viewed Sept. 23, 2009).

  500  $aLatest issue consulted: Vol. 8, no. 003 (2006) (viewed Sept.
  23, 2009).
  
  For the "500  $aDescription based on: ." note, cite the earliest 
  available electronic issue.

  
500 General note
  Record "Latest issue consulted:" note
  Should be last issue available online, and *not* same as 1st issue
  used as basis for description
  Required 

  
  Example: 
   500  $aLatest issue consulted: Vol. 8, no. 003 (2006) (viewed Sept. 
   23, 2009).

  For the "500  $aLatest issue consulted:" note, give the latest issue
  available on the website.

500 Other notes
   Record later publishers
  
530 Additional format
  530  $aAlso available in print.
  Enter if applicable.
  Removed on export.

  
538 System details note
  CONSER does not require. 
  
6XX   0 LCSH
  
  Use class web, for full level record, use 2nd indicators 0, make sure 
  is verified in library of congress authorities
  http://classificationweb.net/ 
  Required

6XX  2  MeSH
  Assing 6xx  2 MeSH when 050 begins "R"

6xx  6  RVM
  Assign to French materials.

710 Added entry - corporate name
  Corporate name or jurisdiction name. Cf. 910.
  Required if applicable
  
76X-78X 
  Linking fields
  Assign only if requested by client. 
  
  776 08 $iAlso issued in print:$t[Title>

  Examples: 
   776 08 $iAlso issued in print:$tArchivos en medicina familiar.
   776 08 $iAlso issued in print:$tInternational journal of social health
   information management$x1942-9665$w(DLC)
   2008214573

  Note no comma after title

  Notice 2nd indicator 8 (no display constant) when text is in $i.

856 Electronic access 
  Record if open access
  Note URL is coded $u
  Not required by CONSER 

990 Cataloguer's initials

====================================================================

For multiple languages within a publication:

008 Language

For publications in one language, assign the appropriate three 
letter
code from http://www.loc.gov/marc/languages/ For publications
containing multiple languages within, assign the code for the
predominant language.  In these cases fields 041 and 546 are used to
list the languages, respectively, in coded and note form. 
Required 

041 Language code 

Code $a only; use for serials with multiple languages,
See also instructions in 546 
Required if applicable 

546 Language Note

Record information about serials in multiple languages, translations,
different languages of summaries, tables of contents, or accompanying
material in a 546 note, as well as any other notes to clarify the
languages.  
Required if applicable

====================================================================

RDA/MARC21 fields replacing 245$h

336 Content type  (selected)

For systems requiring 245$h, field 336 is exported as second half of 
compound GMD, e.g., 245$h[online resource : text]

notated music 

text

337 Media type (selected)

Follow each term excelpt "electronic" with $2rdamedia
Follow "electronic" with $2isbdarea0

Not exported as part of 245$h.

[electronic] [SLC uses ISBD Area 0 term. rather than RSA's
             "computer".]

338 Carrier type  (selected)

For systems requiring 245$h, field 338 is exported as first half of 
compound GMD, e.g., 245$h[online resource : text]

Follow each term with $2rdacarrier

Electronic carriers:

computer disc

computer disc cartridge

computer tape cartridge

computer tape cassette

computer tape reel

online resource