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MONOGRAPH CATALOGUING CHEAT SHEET (MARC Only Version*)
J. McRee (Mac) Elrod 20 January 2010
(See at end for comparison of these guidelines with the PCC monograph
record standard.)
First look at the book to determine if it is fiction or non fiction,
and if the title gives you a clear indication of the subject. If not,
check the preface and/or table of contents.
The MARC field tags make a good checklist.
The current version of MARC used in North America, Australia and
increasingly in Europe is MARC21, a harmonization of USMARC. CANMARC
and UKMARC, with adaptations for Germany.
MARC records are composed of fixed (same place, same length) and
variable fields. Fixed fields are in a Leader, and in fields 006, 007,
and 008. In bibliographic utilities and local systems these fixed
fields are broken out into named fields for ease of entry. At first
fixed fields seem abstruse. Soon the more common ones will become
second nature.
See the bibliographic utility's coding manual or MARC for codes not
included here.
Quickly check or enter Fixed Fields
Particularly check LDR/17* and LDR/18* for records created before 1978
(AACR2 was published in 1978).
[On ITS this is done by clicking on LDR and 008, sometimes 006 and 007]
LDR/06 Type:
a = language material
g = audiovisual material (type coded in 008/33, e.g., 008/33 v =
video recording)
m = now used only for computer files, e.g., a game or program;
text electronic resources are a if text
LDR/07 Bib lvl:
m = monograph
s = serial (see Serials Cataloguing Cheat Sheet)
i = integrating resource (loose-leaf or website)
LDR/17 *Enc lvl:
blank = full record book in hand
1 = full record book not in hand
2 = less than full record
8 = CIP record (upgrade)
I = OCLC full record
K = OCLC less than full
Most SLC records are 1
LDR/18 *Desc: a = AACR2
008/06 Date type:
s = single date
r = reprint dates
c = continuation (see Serial Cataloguing Cheat Sheet)
d = dead serial (see Serial Cataloguing Cheat Sheet)
m = multiple dates
n = unknown (try to use q and guess decade)
q = date in question, e.g. 194u
t = publication & copyright dates
008/07-10 Date one:
Year (s); year of beginning (m, s)
008/11-14 Date two:
year of ending (m), original printing (r), or copyright (t)
use 9999 if still being published
008/15-17 Ctry:
place of publication most common only
at = Australia (see MARC21 for states)
au = Austria
enk = England
fr = France
ie = Ireland
is = Israel
it = Italy
ne = Netherlands
nik = North Ireland
sa = South Africa
stk = Scotland
sz = Switzerland
vc = Vatican
States (U.S.) most common only:
alu aku azu aru cau ctu deu dcu flu gau hiu
idu ilu inu iau ksu kyu mau mdu miu mnu mou
msu mtu nmu oru ohu pau scu sdu tnu txu xxu
utu vau wau wiu wvu
Provinces (Canada):
abc bcc mbc nfc nbc nsc ntc nuc onc pic quc snc ykc
008/18-21 Illus:
a = illustrated
b = maps*
c = ports*
d = charts*
e = plans*
f = plates**
g = music*
h = facsims*
i = coats of arms*
j = geneal tables*
k = forms
m = sound recording
o = photographs
p = illuminations
* use also in 300$b
** use in 300$a
008/23 Repr:
blank = can be read by naked eye
a = microfilm
b = microfiche
s = electronic
008/24-27 Cont:
a = abstracts, summaries
b = bibliographies (with 504)
c = catalogs
d = dictionaries
e = encyclopedias
f = handbooks
i = indexes
l = legislation
m = thesis
p = programmed texts
r = directories
s = statistics
008/28 Govt pub:
blank = not govt. pub.
i = international body (e.g. UNESCO)
f = federal
l = local (towns, counties)
s = state, province [remove "s" if a state university press
or provincial university press publication; do not code
state or provincial university press publications as "s"]
008/29 Conference pub:
0 = not a conference
1 = conference proceedings, i.e., collection of papers
presented at meeting
008/30 Festschrift:
0 = not Festschrift
1 - is Festschrift (collection of essays in honour of an individual)
008/31 Index:
0 = no index
1 = index
008/33 Fiction:
0 - not fiction
1 - fiction
(do not remove alpha codes for type of belle lettres if present)
008/34 Biography:
blank = not biography
a = individual autobiography
b = individual biography
c = collective biography or autobiography
d = contains considerable biographical information
008/35-38 Lang:
language of text or predominate language
eng = English
fre = French
ger = German
spa = Spanish
008/39 Source:
blank = DLC
d = local library
Variable Fields
010
LC card order number. Key with three blank spaces
as front, and 0's if needed replacing "-" to equal 8 spaces.
020
International Standard Bibliographic Number (ISBN). Key without
hyphens.
024
With first indicator 3, International Artical Number (EAN); may
replace or be in addition to 020 ISBN for some monographs; ISBNs
become EANs by having 978 refixed, and the check digit
recalculated. 13 digit ISBNs, formerly keyed in 024, are now keyed
on 020.
040
Field 040 says $a who catalogued; $b in which language (LAC and some
Canadian bilingual library records only); $c who made it machine
readable; and $d who finished the record. Today originals are usually
done in one operation online, but lie and use 040
$aCaBNvSL$cCaBNvSL$dCaBNvSL (substitute your NUC code for SLC's).
For derives, if the 110/710/830 are French, and have no English forms
to substitute, SLC leaves in $bfre language code (may be used by a
Quebec libary to determine display - aka print - constants generated
by 246 indicators); remove $bfre if access points are changed to
English; remove $beng except for bilingual customers (since it is not
added to DLC records); repeat the 040$a code in $c if lacking; and add
$dCaBNvSL (or your code) at the end. MARC record checking software
expects to find at least subfields $a and $c.
041
Language codes for translations and multilingual items, since
008/35-47 will only contain one language code. See MARC21.
050
Library of Congress call number (LCC). Key as 050 2nd
indicator 0 (assigned at LC) or 4 (local), e.g.: 050 4
$aAB1234.5$b.D78 1998, or if two Cutters, 050 4 $aAB123.5
.C6$bD78 1999. Note period for first Cutter, $b for second,
both for one Cutter, but only one of each.
055 Number assigned in Canada. SLC uses for class numbers from a
companion schedule, 2nd indicator 8 and $2 with name of schedule,
e.g., $2moys, $2KF mod, $2fcps (for FC and PS 8000)
060
National Library of Medicine call number.
082
Dewey Decimal call number (DDC). 2nd indicator 0 if assigned by
LC, 4 if local. Omit Cutter. Use " / " to indicate natural
breaks. On OCLC locally assigned DDC numbers plus Cutter are keyed
in 092.
090
Local call number; MARC field number varies with system. At SLC
coded with slashes for line breaks, e.g.:
090 0 $aAB/1234.5/C6/D78/1998$bMAIN$c1-2$d1-2 ($b = location,
$ccopies, $dvolumes)
On OCLC keyed like 050 and used for locally assigned LCC numbers.
092
See 082.
100
Author; if the work has three or fewer authors (and that is authors,
not compilers or editors) the first is given, surname first. A com-
piler *is* the author of an index or bibliography however. Key 1st
indicator 1 for surname, e.g.: 100 1 $aSmith, Jones,$d1932-
[This and all 1XX and 7XX fields are normally checked against the
library's or LC's authority file to achieve uniformity.]
110
If the work is the annual report of a corporate body, the report of a
task force, or some such, the corporate body is the author. There
are fewer corporate bodies as author (main entry) under current
rules than earlier. Key 1st indicator 1 for a corporate
body which begins with a jurisdiction, 2 for direct order, e.g.:
110 1 $aCanada.$bDept. of State. 110 2 $aCanadian Unitarian
Council.
111
If what you have is conference proceedings, the name of the conference
is the author. The name is followed by $n(number :$ddate
:$cPlace), or if no number, $d(date :$cPlace). BUT 110$aCorporate
Name.$bConference$n( ...
130
Uniform title as main entry. If the work is a sacred work such as
the Bible, that common title (known as a uniform title) goes in 130.
For the Bible you add language and date. For parts of the Bible
you start with Bible, e.g., 130 $aBible.$pO.T.$pGenesis$lEnglish$f1995.
For works other than sacred works, change the 130 to 730, and 245 first
indicator to 0.
240
Uniform title as filing title; only after a 100. (Both 130 and
240 being called uniform title shows how MARC works as a check list
better than words.) For classical music, laws, and very voluminous
authors such as Shakespeare, many libraries have a title which brings
version of the same work together.
It is SLC practice, with the exception of classical music, to change
distinctive 240s to 730, and delete non distinctive ones such as
"Works ...", unless doing a special project for a library which wishes
them. Do not key square brackets, although it is usually displayed
in brackets.
245
The title as on the title page; use a ":$b" before subtitles,
"$b= " before a title in another language; followed by "$c/ " and
up to three authors. If more than three, give the first followed
by "... [et al.]." (The title is the main entry in this case, i.e.,
no 100.) If they did different things, use a ";", e.g. /$cby John
Smith ; illustrated by Tim Jones. Only the first word and proper
names are capitalized. Names of Acts are proper names. All German
nouns are capitalized. Each field within this (and any) paragraph
is according to ISBD separated from the following by a " -- ". but
these dashes are not keyed. If there is no 1XX (i.e. title main
entry) use 1st indicator 0; use 1 if there is a 1XX, and 2nd
indicator for number of spaces to be skipped in filing, e.g., A = 2,
An = 3, and The - 4, because of the space following the initial
article, e.g.: 245 14 $aThe story of my life :$ban autobiography
/$cby Tom Jones.
245$h[gmd]
If the item is nonbook, a general material designation follows the
first title proper. It is enclosed in square brackets. (Some old
OCLC records will be found without the brackets.) Common ones are:
cartographic material
electronic resource
kit
microform
sound recording
videorecording
When there is a gmd, there is also an smd, a more specific term
in 300. For example, a sound recording might be a sound disc or a
sound cassette. See examples in AACR2 2002. Consult the index
under the name of the form.
246
Alternate title which represents the whole work, e.g.:
246 31 $aParallel title
246 14 $aCover title
246 15 $aAdded title page title
246 1 $iAt head of title:$aPhrase at head of title
1st indicator 3 means added entry, no note; 1st indicator 1
means added entry and note; the second indicator says which print
constant to use for the note; if no print constant is available,
use $i$a as shown. SLC ends 246 with a period so that the note
produced will end with a period. MARC21 does not call for a
period.
247
Former title for a loose-leaf service or website (integrating
entity) which changes title. In the future these may not be
considered monographs.
250
Edition, e.g., 2nd ed., Rev. ed. If a person wrote the
edition, you would say so, e.g., 250 $a2nd ed. /$bby Tim Jones.
260
Imprint, e.g.:
260 $aNew York :$bSmith & Jones,$c1995.
SLC always gives jurisdiction in 260$a, using AACR abbreviations,
and does not transcribe (as LC does) postal codes as jurisdictions.
300
Collation, e.g.:
300 $ax, 100 p. :$bill. ;$c23 cm.
If multiple volumes, the number of volumes is given, e.g., 3 v.
:$bill. ;$c28 cm. If the volumes are numbered right through (as
opposed to each volume starting with page 1), then, 3 v. (300 p.)
:$bgraphs ;$c26 cm. Other possible variations include 1 v. (various
pagings)* ;$c28 cm., 1 v (unpaged) ;$c28 cm., (Loose-leaf is used
for material to be updated, not just anything in a binder.)
SLC assigns 300 to remote electronic resources, e.g., 1 web site,
1 electronic document.
For nonbook smds, see 245.
440 Obsolete.
Change to 490 1, and copy into 830.
490 Series as on item.
Beginning June 1, 2006, the US Library of Congress is coding all
series as 490 0.
It has been SLC policy since January of 1979 to have no 490 0 in
bibliographic records. (Some but not all SLC customers index 490
in their series and/or title indexes, making access uneven between
customers.) When you encounter a 490 0, and it contains no subject
word, or a responsible corporate body or person, e.g., "Penguin
books", change the 490 0 to a 500 quoted pseudo series statement.
If the 490 0 transcribed series statement contains a subject word,
e.g., "Studies in chemistry", change the 490 0 to 490 1, and enter
the series in 830 with 2nd filing indicator 0-4. If the series title
is generic, e.g., "Report" or "Works", and has been established in
either the LC or LAC authority files, add the name of the responsible
ody or person in curves.
Provide ";$v" issue number or year as relevant. Include ISSN in $x
if available.
All series changed from 490 0 will be under title. SLC will not
create 800/810/811. for current LC derived or original cataloguing.
Those headings in legacy and Amicus records will be left unchanged,
but 830 for the 8XX$t will be added for the benefit of customers who
do not index 8XX$t.
500
General notes. There are also specific notes. As a beginner, if
you see something which seems helpful on the title page, just quote
it, e.g., 500 $a"Reports the law as of April 1, 1995."
Some other common notes include:
502
Thesis, e.g., Thesis (PhD)--Podunk University, 1995.
503
Former bibliographic history; now in 500. Still used by SLC.
504
Includes bibliographic references and index.
505
Contents, e.g., v. 1. Title one -- v. 2. Title two.
520
Summary. Our clients tell us that inclusion of summaries increases
use due to keyword searching. But if quoting with "--<source>", we
attempt to screen out publisher's "puff" adjectives substitutomg
"...", and just include the parts which actually tell you something
about the item.
525
How updated.
546
Language, e.g., Text in English and French on inverted pages.
Subjects. Subject subdivisions have subfield codes:
$xTopic$zPlace$yPeriod$vGenre.
600
Person as subject, in same format as person as author.
610
Corporate body as subject (including governments).
611
Conference as subject.
630
Uniform title as subject.
650
Topic as subject, e.g.:
650 0 $aChemistry$vPeriodicals.
650 0 $aChemsitry$xPeriodicals$v$vBibliography.
651
Place as subject (but not governments), e.g.:
651 0 $aCanada$xHistory$y1755-1763.
655
Genre, e.g.,
655 0 $aDetective and mystery stories.
655 0 $aFeature films.
Some genre terms still appear as 650 in DLC records, and
should be changed.
700
Person as added entry, e.g., the 2nd and 3rd of three authors, the
first of more than three, editors.
710
Corporate body as added entry.
711
Conference as added entry.
740
Title added entries. (Now in MARC titles which represent the whole
work are coded 246, while titles which represent part of the work
or a related work, are here.)
830
Series entered in catalogue differently than on item. Series as on
item is in 490 1st indicator 1, and series as entered in the
catalogue is here.
910/983
If requested by customer, items in French with English forms
established by LC 110/710/830, have LAC French forms in 910/983.
If English forms are not established, and 650 6 RVM is provided,
040$b is coded "fre".
[A cards version of this cheat sheet is available on request from
<mac@slc.bc.ca>]
====================================================================
PCC/BIBCO/BSR Monograph Standard with SLC practices noted
26 November 2009
The full BSR announcement:
http://www.loc.gov/catdir/pcc/bibco/BSRAnnouncement.pdf
The BSR Implementation document:
http://www.loc.gov/catdir/pcc/bibco/BSR_ImplementationDoc.pdf
The BSR FAQ:
http://www.loc.gov/catdir/pcc/bibco/BSR_FAQ.pdf
The Final Report of the TG on BIBCO Standard Record Requirements:
http://www.loc.gov/catdir/pcc/bibco/BSR-Final-Report.pdf
M = Mandatory A = If applicable
Additional fields may of course be provided.
Element Labels and notes Use
Leader
06 Type of record "a" or "t" M
07 Bibliographic level "m" M
17 Encoding level "blank" M
18 Descriptive cataloging form "a" M
008 Variable Control Fields-Fixed-Length Data Elements: Books
06 Type of date/Publication status M
07-10 Date 1 M
11-14 Date 2 A
15-17 Place of publication, etc. M
23 Form of item M
35-37 Language M
38 Modified record A
39 Cataloging source "c" [SLC uses "d"] M
Variable data fields
010 Library of Congress Control Number LCCN A
020 International Standard Book Number ISBN
$c not required for BSR A
041 Language code A
042 Authentication code "pcc" M
[Not used by SLC]
050, etc. Classification number: Assign at least M
one classification number from an
established classification system
recognized in the MARC 21 Format for
Bibliographic Data.
[SLC assignes as required by client]
100/110/111/130 Main entry-personal name; corporate body;
meeting name; uniform title A
240 Uniform title; Supply if known or can be
easily inferred from the item being
cataloged. A
[SLC assigns for classical music and legal
works only.]
245 Title and statement of responsibility
$a Title proper M
$n, $p, $b, $c, $h A
246 Varying form of title: $a, $n, $p
Assign titles that cover variations
deemed important to assist users. A
250 Edition statement A
260 Publication, distribution, etc.
(imprint) $a, $b, $c
Supply data appropriate for $a and $b
if readily available; otherwise, use
[S.l] and [s.n.].
$a Place of publication
For items with only one publisher but
multiple places are presented, catalogers
may give only the first place listed. M
[SLC always transcribes or supplies
jurisdiction use AACR2 abbreviations, plus
"Que." and "Eng."]
300 Physical description
$a Extent M
$b Other physical details A
[SLC supplies $c size]
490 Series statement
Transcribe the form of the series statement
as it appears on the prescribed source in
the item. A
500 Source of title proper A
[Only if not from prime source]
501 With note A
502 Dissertation note A
505 Formatted contents note
Contents may be encoded at one of two
levels; "basic" or "enhanced". A
[SLC does not subfield code 505.]
[530 Additional physical form entry
Used by SLC but not PCC; cf. 776]
533 Reproduction note A
[SLC does not use except on request,
cataloguing the reproduction instead;
using 533 conflicts with the provider
neutral electronic monograph standard.]
[534 Original version note
[used when cataloguing electronic
reproducations; not use for "born
digital" resources.]
546 Language note
Give the language(s) of the described
materials if not apparent from the rest
of the description. Also describe alphabets,
script, or other symbol systems appearing
in the item.
A
600-630, 650-651 Subject access fields
Assign a complement of headings that
provides access to at least the primary/
essential subject and/or form of the work
at the appropriate level of specificity.
700-740 Added entry fields
Assign a complement of added entries that
cover the significant relationships associated
with the work, expression, or manifestation
of which the item is a part.
A
776 Additional physical form entry
Prefer use of this field with "$i Display
text"in lieu of the 530. A
[SLC prefers 530, only creating 776 on
request.]
8XX Series added entry
Authorized form of the series as established
in the LC Name Authority File.
[SLC also consultsd LAC.] A
[910 Established form of corporate body in language
other than English, when English form is in
110/710.]
[983 Establised form of series other thah English,
when English form is in 830.]
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