SERIAL CATALOGUING CHEAT SHEET J. McRee (Mac) Elrod 23 September 2009 For comments on the CONSER guidelines, see at end. With the publication of revised AACR2 Chapter 12, Continuing Resources, replacing the chapter on Serials, this cheat sheet is to also be used for integrating resources, e.g., loose-leaf services, as well as serials. For websites, see the Electronic Resource Cheat Sheet. Arrange all available issues in order by number or date, with oldest on top. Check through to be certain the title and the issuing body/publisher do not change. If the title has changed in the first five words, or the issuing body has changed *and* is in the title, create a new pile with each change. If the corporate body name has changed *and* it is the annual report of that corporate body (cf. 110 and AACR2 1998 21.1B2 for additional cases), each change of name is a new pile. If the corporate body is not in the title, and it is not their annual report, ignore changes of publisher name in terms of separate piles. You will have a record for each pile. (See also 130 for Corporate body as qualifier.) Fixed fields: LDR/06 (Type of record): a Language material LDR/07 (Bibliographic level): s Serial i Integrating resource LDR/17 (Encoding level) blank = full record serial issue in hand 1 = full record serial issue not in hand 2 = less than full record 8 = CIP record (upgrade) i = OCLC full record } Prefer MARC21 k = OCLC less than full } codes LDR/18 (Descriptive cataloguing form): a Full ISBD 008/06 (Type of publication date): c Continuation d Dead continuation 008/07-10 (Beginning year): If you don't have the first year, AACR would have you guess the decade. [One way to do this is to subtract one less than the volume number (*if* one volume per year) from the year, e.g, you have v. 10, 1965; subtract 9 from 1965 and key 195u as beginning date.] The "u" is for unknown, since you are not certain. CONSER is more conservative and would have you use 19uu or even 1uuu or uuuu rather than doing any estimating. 008/11-14 (Ending year): 9999 if still being published If you have an ending year, enter it, and change 008/06 to d. You may use "u" for unknown digits here as well. 008/15 (Place of publication) Country (008/15-17) at = Australia enk = England fr = France gw = Germany it = Italy ja = Japan States (U.S.): alu aku azu aru cau cou ctu deu dcu flu gau hiu idu ilu inu iau ksu kyu lau mau mdu meu miu mnu mou msu mtu nbu ncu ndu nhu nju nmu nvu nyu ohu oku oru pau riu scu sdu tnu txu utu vau vtu wau wiu wvu wyu xxu = United States, state unknown Provinces (Canada): abc bcc mbc nfc nbc nsc ntc nuc onc pic quc snc ykc xxc = Canada, province unknown 008/18 (Frequency): a Annual k Continuously m Monthly q Quarterly w Weekly 008/21 (Type of serial: d Database l Loose-leaf m Monographic series n Newspaper p Periodical w Website 008/28 (Government publication): f Federal s State or provincial l Local i International 008/35-37 (Language): eng English fre French 008/39 (Cataloguing source): d Original Variable fields: 022 $aISSN (with hyphen) 040 Cataloguing agency Field 040 says $a who catalogued; $b in which language (LAC records only); $c who made it machine readable; and $d who finished the record. Today originals are usually done in one operation online, but lie and use 040 $aCaBNvSL$cCaBNvSL$dCaBNvSL (substitute your NUC code for SLC's). For derives, if the 110/710/830 are French, and have no English forms to susbstitute, leave in $bfre language code (may be used by a Quebec libary to determine display - aka print - constants generated by 246 indicators); remove $bfre if access points are changed to English; remove $beng (since it is not added to DLC records); repeat the 040$a code in $c if lacking; and add $dCaBNvSL (or your code) at the end. MARC record checking software expects to find at least subfields $a and $c. 050 2nd indicator 4 LCC if an LCC library and classify serials Example: 050 4 $aQD1$b.J67 082 2nd indicator 4 DDC number if a DDC library which classifies serials Example: 082 4 $a540.5 Using the most recent* issue you have as source of information: [*AACR2 1998 specifies earliest issue; latest issue has been suggested to the JSC.] 110 Name of corporate body *if* the serial is an annual report. Use 1st indicator 1 if a government body with jurisdiction first, otherwise 2. See AACR2* 1998 21.1B2 for a list of types of publications other than annual reports which may have corporate main entry. When in doubt, enter under title. 130 0 $aUniform title (Qualifier) *IF* the serial you are cataloguing has the same title proper as a serial already in your catalogue, AACR allows (CONSER** and LCRI**** require) you to enter the one now being catalogued under a 130, so that a qualifier will distinguish it. Place published, or date publication began, are the best qualifiers; issuing body could change. In the unfortunate situation where the publisher has already been used as a qualifier for a portion of the serial, and the publisher's name changes, a new successive entry is required. 1st indicator indicates spaces to skip in filing, but AACR says to omit initial article from uniform title. Examples: 130 0 $aJournal of chemistry (Boston, Mass.) 130 0 $aJournal of chemistry (1998- ) 130 0 $aNewsletter (Society for Pacific Northwest Native Iris) 245 00 $aTitle proper =$bParallel title. CONSER provides that the parallel title be given only as a 246 11, initialism as 246 13. SLC follows AACR2 inproviding parallel title in both 245$b and 246, but removes from 245 on export if not wanted by client. Transcribe other title information as a note, since that information tends to change more often than title proper. If an annual report or other generic title, add /$cName of Corporate Body. Cf. note at 260 about spaces. Use 1st indicator 1 if there is a 110, otherwise 0.*** Use 2nd indicator for spaces to skip in filling, e.g., 4 for "The". The capitalizing of the first word after A, An or The is an old practice; don't do it. 246 30 $aPart of title 246 31 $aParallel title 246 32 $aDistinctive title 246 14 $aCover title 246 15 $aAdded title page title 246 16 $aCaption title 246 17 $aRunning title 246 18 $aSpine title 246 3 $iSource:$aTitle from somewhere else, e.g., At head of title: 247 10$aFormer title of an electronic journal when no issues still exist under that title; also used for loose-leaf services and websites, both of which are now considered monographs, but may soon be termed "integrating entities". 250 $aEdition statement. Serials rarely have them, but you might have something like 250 $aEnglish ed. 260 Imprint is repeating, with first indicator blank for publisher at time of initial cataloguing, 2 for intermediate publisher, and 3 for last or current publisher. 260 $aPlace of publication : Give City, Jurisdiction. Abbreviate jurisdiction according to AACR B.14. If jurisdiction is lacking, use square brackets around the abbreviation. AACR allows omitting jurisdiction if city is well known. LC allows transcribing postal code as jurisdiction. [Some libraries including SLC ignore both of these unhelpful practices.] 260 $bPublisher, Give (as per AACR2) current publisher of an integrating resource. Give (contra AACR2) current publisher of a serial. Give earlier publishers in a note (500 as per MARC21; 503 as per SLC practice). LC/PCC now allows (contra AACR2) the creation of repeating 260, 1st indictor blank for original publisher, 2 for intermediate publisher, and 3 for current publisher. 260 $cYear- For the date one example above, this would be according to AACR ,$c[195-]- or ,$c[195-?]- . CONSER allows that no $c be given, and that the field end in a trailing comma. SLC follows AACR2 unless client requests otherwise; the 260$c is removed on export, as opposed to being omitted. Example: 260 $aBoston, Mass. :$bMcGraw,$c1998- ISBD (International Standard Bibliographic Description) requires that there be a space before and after certain marks of punctuation, such as 245 "/" and 260 ":". In the MARC record there is no space before or after a subfield code because the system will substitute the space for the code. OCLC, however, has the space and the subfield code. 300 Collation. For a serial this would normally begin with two spaces followed by "v." for volume. For loose-leaf services, the collation would be number of volumes followed by (loose-leaf). According to AACR2, remote electronic resources have not collation. SLC uses smds. Examples: 300 $a v. :$bill. ;$c28 cm. 300 $a1 v. (loose-leaf) ;$c28 cm. 300 $a1 website :$banimated col. ill. 300 $a1 electronic document (150 p. :$bmaps) 336-338 See at end for the new RDA/MARC21 fields. 362 Volumes and dates published. Example: 362 0 $aVol. 1, no. 1 (Jan. 1998)- CONSER directs (if you have the information): 362 1 $aBegan with vol. 1, no. 1, Jan. 1998. SLC follows this CONSER provision, since it creates less confusion with a holdings statement. Serials are rarely part of a larger series, but if so: 440 Series as on item and traced (obsolete) Change to 490 1; cut and paste content into 830. 490 Series as on item. Beginning June 1, 2006, the US Library of Congress is coding all series as 490 0. It has been SLC policy since January of 1979 to have no 490 0 in bibliographic records. (Some but not all SLC customers index 490 in their series and/or title indexes, making access uneven between customers.) When you encounter a 490 0, and it contains no subject word, or a responsible corporate body or person, e.g., "Penguin books", change the 490 0 to a 500 quoted pseudo series statement. If the 490 0 transcribed series statement contains a subject word, e.g., "Studies in chemistry", change the 490 0 to 490 1, and enter the series in 830 with 2nd filing indicator 0-4. If the series title is generic, e.g., "Report" or "Works", and has been established in either the LC or LAC authority files, add the name of the responsible ody or person in curves. Provide ";$v" issue number or year as relevant. Include ISSN in $x if available. All series changed from 490 0 will be under title. SLC will not create 800/810/811. for current LC derived or original cataloguing. Those headings in legacy and Amicus records will be left unchanged, but 830 for the 8XX$t will be added for the benefit of customers who do not index 8XX$t. 500 General notes. 500 $aDescription based on ...; title from ... . 500 $aLatest issue consulted ... 515 Variations in numbering. Example: 515 $aVol. 2, no. 1, Jan. 1999, issued in two parts. 650 $aTopical subject heading. Use $vPeriodicals as form subdivision. Example: 650 0 $aChemistry$vPeriodicals. 710 $aIssuing body if not a commercial publisher, and not in 110. Use same indicators as 110. 780 Former title when title changes (in record for new title). 785 New title when title changes (in record for old title. 910 If requested by customer, items in French with English forms established by LC 110/710, have LAC French forms in 910. If English forms are not established, and 650 6 RVM is provided, 040$b is coded "fre". *Anglo-American Cataloguing Rules. 1998. **Cooperative Online Serials Program's CONSER Cataloging Manual 1993, a guide for cataloguing serials which departs in some ways from AACR. ***Most libraries would not use 245 1st indicator 1 (trace title) after 130 because 130 is mapped to the title search in most OPACs, and the two would be the same until the qualifier. LC does not use indicator 1 for "Annual report"; [SLC does]. ****Library of Congress rule interpretations, ======================================================================= CONSER guidelines AACR2 1.4F7 has no provision for a blank date of publication, as often seen in CONSER records. Frequently we encounter CONSER records lacking class numbers and subject headings, without an encoding level 5 to warn us. http://www.loc.gov/acq/conser/issues.html#standard-rec It is SLC practice to follow AACR2 (with the exception of 362), and remove unwanted information on export. ======================================================================= With RDA, fields 336-338 will replace 245$h[general material designation]. With the beginning of RDA, until client ILSs have been changed, 338 : 336 will be exported as a compound carier : content 245$h. http://metadataregistry.org/concept/list/vocabulary_id/45.html 336 Content cartographic dataset cartographic image cartographic tactile image cartographic tactile three-dimensional form cartographic three-dimensional form computer dataset * computer program notated movement notated music performed music [realia] sounds spoken word still image tactile image tactile notated movement tactile text tactile three-dimensional form text three-dimensional form three-dimensional moving image two-dimensional moving image http://metadataregistry.org/concept/list/vocabulary_id/37.html 337 Media type Audio [Electronic] Microform Microscopic Projected Stereoscopic Unmediated Video http://metadataregistry.org/concept/list/vocabulary_id/46.html 338 Carrier Type Audio carriers audio cartridge audio cylinder audio disc sound-track reel audio roll audiocassette audiotape reel Computer [electronic] carriers computer card computer chip cartridge computer disc computer disc cartridge computer tape cartridge computer tape cassette computer tape reel online resource Microform carriers microcard microfiche microfiche cassette microfilm cartridge microfilm cassette microfilm reel microfilm roll microfilm slip microopaque Microscopic carriers microscope slide Projected image carriers film cartridge film cassette film reel film roll filmslip filmstrip filmstrip cartridge overhead transparency slide Stereographic carriers stereograph card stereograph disc stereographic reel Unmediated carriers card [equipment] flipchart object roll sheet volume Video carriers video cartridge videocassette videodisc videotape reel