VIDEO RECORDING CATALOGUING CHEAT SHEET J. McRee (Mac) Elrod 16 August 2009 Guide to Cataloging DVD and Blu-ray Discs ... http://www.olacinc.org/drupal/capc_files/DVD_guide_final.pdf Comments on the Guide: The Guide divides responsible persons and corporate bodies between 245 /$c statement of responsibility, and 508 creation/production credits, creating a confusing separation of similar information, and creating too long title files from OPAC brief displays. SLC moves all creation/credit information to 508, with the rare exception of an auteur work with prime under a personal name. In most cases motion pictures are works of mixed responsibility. The guide first option is 300 SMD "videodisc" with 538 DVD. This creates difficulty in a system in which displays MARC21 fields in tag number order. Music cataloguers solved this problem by moving "CD: from 538 to 500. SLC solves it by given "(DVD)" or (Blu-ray)" after "videodisc" in 300, or "(VHS)" after "videocassette". The Guide offers the option of "1 DVD-video" or "1 Blu-ray Disc". Some libraries qualify the GMD, e.g., 245$h[videorecording (DVD). Any of these options are superior to relegating "DVD" to 538. Field 538 should only be used if there is additional information, such as region. Other differences from the Guide at noted at the end. RDA/MARC21 will have 337 "videodisc" with "DVD ..." as SMD, making the SMD "videodisc" redundant. Suggested Procedures: First examine the video to determine if it is drama or educational, and if the title gives you a clear indication of the subject. If at all possible, use the title screen rather than the container as your source of information. It helps to have a VCR in the cataloguing area. The MARC field tags make a good checklist because they are more exact than terms would be. The current version of MARC used in North America, Australia and increasingly Europe is MARC21, a harmonization of CANMARC, USMARC, UKMARC, with changes made for Germany. MARC records are composed of fixed (same place, same length) and variable fields. Fixed fields are in a Leader, and in fields 006, 007, and 008. In bibliographic utilities and local systems these fixed fields are broken out into named fields for ease of entry. At first fixed fields seem abstruse. Soon the more common ones will become second nature. See the bibliographic utility's coding manual or MARC21 for codes not included here. See below for DVD and Blu-ray. Fixed Fields LDR/06 (Type): g = audiovisual material LDR/07 (Bib lvl): m = monograph s = serial (see Serials Cataloguing Cheat Sheet) LDR/17 *Enc lvl): blank = full record book in hand 1 = full record book not in hand 2 = less than full record 8 = CIP record (upgrade) i = OCLC full record } Prefer MARC21 k = OCLC less than full } codes LDR/18 (Desc): a = AACR [Many libraries do not use field 007, physical characteristics. Some use it for DVDs in order to distinguish them from VHS cassettes.] 007/00 v = videorecording 007/01 c = videocartridge d = videodisc (DVD) [Used by SLC for Blu-ray until code established] f = videocassette z = other [Suggested by Guide for Blu-ray] 007/02 r = reproduction (often left black as NA) 007/03 b = black and white c = colour 007/04 a = Beta b = VHS g = laser optical (DVD) s - Blu-ray v = DVD (use for DVD-HD as well) z = other (but see MARC21 for less used codes) 007/05 a = sound on medium 007/06 h = sound on videotape i = sound on videodisc (DVD) 007/07 o = 1/2 in z = other (laserdiscs are about 12 in.; DVDs are about 4 3/4, the size of a CD) 007/08 m = monaural 3 = stereophonic [Almost all libraries on the other hand code 008. In bibliographic utilities and local cataloguing systems, the fixed fields in 008 are usually represented by abbreviations as mentioned above.] 008/06 (Date type): s = single m = multiple 008/07-10 (Date one): Single date (s) or beginning date (m) 008/11-14 (Date two): Ending date (m) 008/15-17 (Country): at = Australia enk = England fr = France gw = Germany it = Italy ja = Japan sp = Spain States (U.S.): alu aku azu aru cau cou ctu deu dcu flu gau hiu idu ilu inu iau ksu kyu lau mau mdu meu miu mnu mou msu mtu nbu ncu ndu nhu nju nmu nvu nyu ohu oku oru pau riu scu sdu tnu txu utu vau vtu wau wiu wiu wvu wyu xxu = United States, state unknown Provinces (Canada): abc bcc mbc nfc nbc nsc ntc nuc onc pic quc snc ykc xxc = Canada, province unknown 008/18-20 (Time): Give in minutes, e.g., 090 = ninety minutes 008/22 (Target audience): e = adult l = young adult j = children 008/23-27 (Accompanying material): blank = none a = printed text 008/28 (Government publication): f = federal s = state or provincial i = international 008/34 (Technique): a = animation c = combined animation & live action l = live action u = unknown 008/35-37 (Language): eng = English fre = French ger = German ita = Italian jpn = Japanese spa = Spanish Variable Fields 010 LCCN LC card order number; not usual for a video; key in MARC record with three blank spaces in front, and 0's as needed replacing "-" to equal 8 spaces. 020 ISBN International Standard Bibliographic Number (ISBN); not usual for a video; key in MARC record without hyphens. 040 Cataloguing agency code Field 040 says $a who catalogued; $b in which language (LAC records only); $c who made it machine readable; and $d who finished the record. Today originals are usually done in one operation online, but use 040 $aCaBNvSL$cCaBNvSL$dCaBNvSL (substitute your NUC code for SLC's). For derives, if the 110/710/830 are French, and have no English forms to substitute, leave in $bfre language code (may be used by a Quebec library to determine display - aka print - constants generated by 246 indicators); remove $bfre if access points are changed to English; remove $beng (since it is not added to DLC records); repeat the 040$a code in $c if lacking; and add $dCaBNvSL (or your code) at the end. MARC record checking software expects to find at least subfields $a and $c. Replace $d except $dDLC. 050 LCC Library of Congress call number (LCC); in MARC record key as 050 2nd indicator 0 (assigned at LC) or 4 (local), e.g.: 050 4 $aAB1234.5$b.D78 1998, or if two Cutters, 050 4 $aAB123.5.C6$bD78 1999. Note period for first Cutter, $b for second, both for one Cutter, but only one of each. 060 NLMC National Library of Medicine call number. 082 DDC Dewey Decimal call number (DDC); 2nd indicator 0 if assigned by LC, 4 if local. Omit Cutter. Use " / " to indicate natural breaks. On OCLC locally assigned DDC numbers plus Cutter are keyed by some in 092. Change to 082 4, giving class number only. 090 Local call number MARC tag number varies with system. At SLC coded with slashes for line breaks, e.g.: 090 0 $aAB/1234.5/C6/D78/1998$bMAIN$c1-2$d1-2 ($b = location, $ccopies, $dvolumes) On OCLC keyed like 050 and used by some for locally assigned LCC. Change to 050 4. 092 see 082. 100 Author Personal author; enter surname first, e.g., 100 1 $aJones, Tom. Most videos are of mixed responsibility and are entered under title. 110 Corporate author If the work is the annual report of a corporate body, the report of a task force, or some such, the corporate body is the author. Most videos are of mixed responsibility and are entered under title. 111 Conference If what you have is conference proceedings, the name of the conference is the author. In a MARC record the name is followed by $d(number :$ddate :$cPlace), or if no number, $d(date :$cPlace). BUT 110$aCorporate Name.$bConference$n( ... 130 Uniform title Uniform title as main entry. If the work is a sacred work such as the Bible, that title (known as a uniform title) goes in 130. Most videos are of mixed responsibility and are entered under title. For the Bible give language and date. For parts of the Bible start with Bible, e.g.: 130 $aBible.$pO.T.$pGenesis$lEnglish$f1995. RDA will omit "N.T." and "O.T." between "Bible" and the name of the book. 240 Uniform title Uniform title as filing title; only after a 100, therefore rare for a video. (Both 130 and 240 being called uniform title shows how MARC works as a check list better than words.) 245 Title The title as in the title frame; follow the title proper with $h[videorecording]; use a ":$b" before subtitle; "=" (or "=$b" if $b not already used) before a title in another language. For a foreign language film originally issued with a title in that language, the English title may appear alone on the container, or be given prominence there. In 245 give the English title and GMD first, followed by the original language title. Give the original language title in 246. This allows the film to be Cuttered and shelved by the title patrons expect. This usually requires cutting and pasting to switch the titles in derived records. If taking the title from the container, use 500 $aTitle from container. Some libraries follow with "/$c" and responsible persons. SLC instead uses 508 for producers, directors, etc. If the persons mentioned in 245 /$c or 508 did different things, use a ";", e.g. Produced by John Smith ; directed by Tim Jones. Movies on video have mixed responsibility, so a 245$c would almost never be main entry, as it often is for print material. In systems which have keyword searching, a body in 508 but not traced can still be found; some systems do not include 245$c in keyword searching. Having responsible persons united in 508 makes for a more comprehensible display, than having them divided between 245$c and 508. In 245 only the first word and proper names are capitalized. All German nouns are capitalized. Use 1st indicator 0, (or 1 for title added entry if there is a 1XX), 2nd indicator for number of spaces to be skipped in filing, e.g., A = 2, An = 3, and The - 4, because of the space following the initial article, e.g.: 245 04 $aThe story of Tom Jones. For titles which begin with a studio or director "presents", use the title without that introductory phrase in 245, and with the phrase in a 246. For 245$p see 440. 246 Alternate title Alternate title which represents the whole work, e.g.: 246 31 $aParallel title 246 1 $iContainer title:$a<Title as on container> 1st indicator 3 means added entry, no note; 1st indicator 1 means added entry and note; 2nd indicator 1 means parallel title; 2nd indicator 0 means portion of title. 250 Edition e.g., 2nd ed., Rev. ed., English ed., Student ed., Wide screen ed. In RDA, "ed." will be spelling out. 260 Imprint, e.g.: 260 $a[New York, N.Y.] :$bHome Video,$c1995. SLC transcribes or supplies jurisdiction in all cases. 300 Collation e.g., 300 $a1 videocassette (VHS) (90 min.) :$bsd., col. ;$c1/2 in. 300 $a1 videodisc (DVD) (120 min.) :$bsd., col. ;$c12 in. Use (DVD-HD) or (Blu-ray) as appropriate. Most libraries enter the VHS or DVD in 538. SLC only uses 538 of there is additional information, such as region. A new option mentioned in ACCR2r is that one could use the SMD DVD-video rather than videodisc. 300 $a1 DVD-video (122 min.) :$bsd., col. with b&w sequences ;$c4 3/4 in. 300 $a1 DVD-music (122 min.) :$bsd., col. with b&w sequences ;$c4 3/4 in. 300 $a2 DVD-videos (185 min.) :bsd., col. ; $c4 3/4 in. 300 $a1 DVD-rom (122 min.) :$bsd., col. with b&w sequences ;$c4 3/4 in. 300 $a1 Blu-ray Disc (122 min.) :$bsd., col. with b&w sequences ;$c4 3/4 in. 440 Series as on item and traced (obsolete) Change to 490 1; cut and paste content into 830. 490 Series as on item. Beginning June 1, 2006, the US Library of Congress is coding all series as 490 0. It has been SLC policy since January of 1979 to have no 490 0 in bibliographic records. (Some but not all SLC customers index 490 in their series and/or title indexes, making access uneven between customers.) When you encounter a 490 0, and it contains no subject word, or a responsible corporate body or person, e.g., "Penguin books", change the 490 0 to a 500 quoted pseudo series statement. If the 490 0 transcribed series statement contains a subject word, e.g., "Studies in chemistry", change the 490 0 to 490 1, and enter the series in 830 with 2nd filing indicator 0-4. If the series title is generic, e.g., "Report" or "Works", and has been established in either the LC or LAC authority files, add the name of the responsible body or person in curves. Provide ";$v" issue number or year as relevant. Include ISSN in $x if available. All series changed from 490 0 will be under title. SLC will not create 800/810/811. for current LC derived or original cataloguing. Those headings in legacy and Amicus records will be left unchanged, but 830 for the 8XX$t will be added for the benefit of customers who do not index 8XX$t. 500 Notes General notes. There are also specific notes. As a beginner, if you see something which seems helpful on the title frame or container, just quote it. 501 Issued with SLC finds it helpful in ordering notes in a record to use this specific note for such information as added features. 503 History of work. Still used by SLC, even though obsolete, e.g., 503 $aOriginally issued as a motion picture in 1999. 505 Contents e.g., 505 $aSide 1. Title one -- side 2. Title two. 508 Persons responsible for the production. When cutting and pasting responsible persons from 245/$c, upper case the first letter after $c' paste in from of an existing 508, insert " ; " and lower case the first letter of an existing 508 if not a proper name. 511 Performers 520 Summary Summary of subject content, or of the plot in case of drama. Our clients tell us that inclusion of summaries increases use due to keyword searching. But if quoting with "--", we attempt to screen out publisher's "puff" adjectives substituting "...", and just include the parts which actually tell you something about the item. 538 System requirements Requirements for use, e.g., DVD or VHS if not given in 300. May include additional information such as region, type of sound. SLC only uses if there is additional information. 546 Languages Includes such notes such as "Closed-captioned." "Dialogue in Chinese with English subtitles." 6XX Subjects In MARC records, subject subdivisions have subfield codes $xTopic$zPlace$yPeriod$vGenre. For motion pictures use $vDrana. 600 Person as subject In same format as 100person as author. 610 Corporate body as subject Including governments. In same format as 110. 611 Conference as subject. In same format as 111. 630 Uniform title as subject. 650 Topic as subject e.g.: 650 0 $aGay men$vDrama. 650 0 $aChemistry$vVideorecordings. [Some libraries use GMDs as $v form subdivisions.] 651 Place as subject Does not include governments, e.g.: 651 0 $aCanada$xHistory$y1755-1763$vDrama. 655 Genre heading e.g., 655 0 $aFeature films. 700 Person as added entry E.g., the producer, director (from 508), leading actors (from 511). 710 Corporate body as added entry. Many libraries create a 710 for the company in 260$b. Others (including SLC) feel this is not needed for commercial producers, particularly now that there are often several associated companies. Same format as 110. 711 Conference as added entry Same format as 111. 740 Title added entries Now in MARC titles which represent the whole work are coded 246, while titles which represent part of the work or a related work, are here. 830 Series Series entered in catalogue. Series as on item is in 490 1st indicator 1. 910/983 Alternate language forms of entry If requested by customer, items in French with English forms established by LC 110/710/830, have LAC French forms in 910/983. If English forms are not established, and 650 6 RVM is provided, 040$b is coded "fre". For a motion picture on DVD, the the following fields differ from a motion picture on a videocassette: 007 vd cgaizs 008 {No changes needed.} 041 {The DVD often has a greater variety of language tracks and/or subtitles} 245 $h[videorecording] {No change} 300 $a1 videodisc (DVD) (120 min) :$bsd. col. ;$c12 in. +$e1 booklet (or whatever). {The "(DVD)" is not standard.] 501 $aWith: ... all of the "special features" on the disc. 538 $a{Addidtional information such as region or sound, e.g., Dolby digital; 538 would be omitted if only "DVD" with no other information} 546 Languages, e.g., $aIncludes English, French and Spanish language tracks; French and Spanish subtitles. or Captioning, e.g., $aClosed-captioned. As mentioned above, SLC practices differ from this guide http://www.olacinc.org/drupal/capc_files/DVD_guide_final.pdf -Continue to use 007/04 "v" for DVD Blu-ray until a code is created, rather than "z" as suggested. SLC does not use the AACR2 option of substituting "DVD" for "videodisc" as SMD, but rather includes (DVD) in curves following the SMD. Thus 538 with no information other than "DVD" in not used; it is only retained if region or other information is included. - Responsible persons and corporate bodies are combined in 508, as opposed to being split between 245 /$c and 508. - "(DVD)" is inserted in 300 after SMD, as opposed to being alone in 538. When 538 is "DVD" alone, it is deleted. When it contains other information, such as region, HD, or Blu-ray, it is retained, in addition to (DVD) in 300. For OPACs which display notes in MARC21 field tag order, 538 is far too late for this information. -Special features are entered in 501. - SLC continues the the obsolete 503 for such information such as "Originally released ...".