For print materials, cataloguing is usually based on a photocopy or scan of the recto and verso of the title page. If the title is not explicit, the table of contents may be included; for non book materials, e.g., CD's, DVD's, photocopies or scans of covers and accompanying material; for remote electronic resources, an URL which allows viewing the electronic document or website.

Photocopies or scans of title pages (front and back) should have collation (number of pages or volumes) written on. Size need be given for photocopies only if the item is more that 28 cm; for smaller items we can measure the exposure.

You may add information for notes, such as bibliographical references, index, or (for law firms) tables of cases and statutes.

In addition to ambiguous titles with no CIP (cataloguing in publication), you may include table of contents if you wish a contents note (505).

Please include the title of contents if item is a Canadian law symposia, please photocopy the table of contents. (You may send photocopies of tables of contents of any already catalogued Canadian law symposia published since 1986 for inclusion in the Canadian Law Symposia Index on QuickLaw, at no charge.)

Variations on the collation include such forms as:

x, 100 p. : ill. ; 30 cm.
1 v. (various pagings) ;$c28 cm. [even if in binder, if not updated]
1 v. (loose-leaf) ; 28 cm. [if updated]
2 v. (x, 1105 p.) ;$c24 cm. [if continuously paged]
2 v in 1 ; 26 cm.
1 computer disc
1 score (vi, 27 p.) + 10 parts
1 website
1 videodisc

SLC policy is to class all material in monograph numbers unless otherwise requested. If you wish an item to be in a collected number, or to have the same number as earlier editions or issues, note the number you wish.

If the photocopied or scanned material does not have the place it was produced, the publisher or printer, or the date of production, please give your best guesses. Dates may be guessed as [2004?] or [200-?]; please at least guess the decade.

When requesting added copies, added volumes, or changes, please include the RSN (001). A later copy of a title is assumed to be an added copy.

When no location is given, SLC assumes your main location.

We have daily delivery by several couriers at our mountain top location. FedEx is particularly good in making deliveries. UPS and the Canada Post service are less good. Materials will usually be returned by FedEx unless you request otherwise. Some prefer mailing (less cost).

Photocopies may be mailed to:

Special Libraries Cataloguing
4493 Lindholm Road
Victoria BC V9C 3Y1 Canada

Scans may be sent to:



Other e-addresses will be supplied for metadata, spreadsheets, or URLS.

Records may be received as either .mrc files, or place on our website for down loading.