VIDEO RECORDING CATALOGUING CHEAT SHEET
J. McRee (Mac) Elrod 16 August 2009
Guide to Cataloging DVD and Blu-ray Discs ...
http://www.olacinc.org/drupal/capc_files/DVD_guide_final.pdf
Comments on the Guide:
The Guide divides responsible persons and corporate bodies between 245
/$c statement of responsibility, and 508 creation/production credits,
creating a confusing separation of similar information, and creating
too long title files from OPAC brief displays. SLC moves all
creation/credit information to 508, with the rare exception of an auteur
work with prime under a personal name. In most cases motion pictures
are works of mixed responsibility.
The guide first option is 300 SMD "videodisc" with 538 DVD. This
creates difficulty in a system in which displays MARC21 fields in tag
number order. Music cataloguers solved this problem by moving "CD:
from 538 to 500. SLC solves it by given "(DVD)" or (Blu-ray)" after
"videodisc" in 300, or "(VHS)" after "videocassette". The Guide
offers the option of "1 DVD-video" or "1 Blu-ray Disc". Some libraries
qualify the GMD, e.g., 245$h[videorecording (DVD). Any of these
options are superior to relegating "DVD" to 538. Field 538 should
only be used if there is additional information, such as region.
Other differences from the Guide at noted at the end.
RDA/MARC21 will have 337 "videodisc" with "DVD ..." as SMD, making the SMD
"videodisc" redundant.
Suggested Procedures:
First examine the video to determine if it is drama or educational,
and if the title gives you a clear indication of the subject. If at all
possible, use the title screen rather than the container as your source
of information. It helps to have a VCR in the cataloguing area.
The MARC field tags make a good checklist because they are more exact
than terms would be.
The current version of MARC used in North America, Australia and
increasingly Europe is MARC21, a harmonization of CANMARC, USMARC, UKMARC,
with changes made for Germany.
MARC records are composed of fixed (same place, same length) and
variable fields. Fixed fields are in a Leader, and in fields 006, 007,
and 008. In bibliographic utilities and local systems these fixed
fields are broken out into named fields for ease of entry. At first
fixed fields seem abstruse. Soon the more common ones will become
second nature.
See the bibliographic utility's coding manual or MARC21 for codes not
included here.
See below for DVD and Blu-ray.
Fixed Fields
LDR/06 (Type):
g = audiovisual material
LDR/07 (Bib lvl):
m = monograph
s = serial (see Serials Cataloguing Cheat Sheet)
LDR/17 *Enc lvl):
blank = full record book in hand
1 = full record book not in hand
2 = less than full record
8 = CIP record (upgrade)
i = OCLC full record } Prefer MARC21
k = OCLC less than full } codes
LDR/18 (Desc):
a = AACR
[Many libraries do not use field 007, physical characteristics. Some
use it for DVDs in order to distinguish them from VHS cassettes.]
007/00
v = videorecording
007/01 c = videocartridge
d = videodisc (DVD) [Used by SLC for Blu-ray until code established]
f = videocassette
z = other [Suggested by Guide for Blu-ray]
007/02
r = reproduction (often left black as NA)
007/03
b = black and white
c = colour
007/04
a = Beta
b = VHS
g = laser optical (DVD)
s - Blu-ray
v = DVD (use for DVD-HD as well)
z = other (but see MARC21 for less used codes)
007/05
a = sound on medium
007/06
h = sound on videotape
i = sound on videodisc (DVD)
007/07
o = 1/2 in
z = other (laserdiscs are about 12 in.; DVDs are about 4 3/4, the
size of a CD)
007/08
m = monaural
3 = stereophonic
[Almost all libraries on the other hand code 008. In bibliographic
utilities and local cataloguing systems, the fixed fields in 008 are
usually represented by abbreviations as mentioned above.]
008/06 (Date type):
s = single
m = multiple
008/07-10 (Date one):
Single date (s) or beginning date (m)
008/11-14 (Date two):
Ending date (m)
008/15-17 (Country):
at = Australia
enk = England
fr = France
gw = Germany
it = Italy
ja = Japan
sp = Spain
States (U.S.):
alu aku azu aru cau cou ctu deu dcu flu gau
hiu idu ilu inu iau ksu kyu lau mau mdu meu
miu mnu mou msu mtu nbu ncu ndu nhu nju nmu
nvu nyu ohu oku oru pau riu scu sdu tnu txu
utu vau vtu wau wiu wiu wvu wyu
xxu = United States, state unknown
Provinces (Canada):
abc bcc mbc nfc nbc nsc ntc nuc onc pic quc snc ykc
xxc = Canada, province unknown
008/18-20 (Time):
Give in minutes, e.g., 090 = ninety minutes
008/22 (Target audience):
e = adult
l = young adult
j = children
008/23-27 (Accompanying material):
blank = none
a = printed text
008/28 (Government publication):
f = federal
s = state or provincial
i = international
008/34 (Technique):
a = animation
c = combined animation & live action
l = live action
u = unknown
008/35-37 (Language):
eng = English
fre = French
ger = German
ita = Italian
jpn = Japanese
spa = Spanish
Variable Fields
010 LCCN
LC card order number; not usual for a video; key in MARC
record with three blank spaces in front, and 0's as needed
replacing "-" to equal 8 spaces.
020 ISBN
International Standard Bibliographic Number (ISBN); not usual for
a video; key in MARC record without hyphens.
040 Cataloguing agency code
Field 040 says $a who catalogued; $b in which language (LAC records
only); $c who made it machine readable; and $d who finished the record.
Today originals are usually done in one operation online, but use 040
$aCaBNvSL$cCaBNvSL$dCaBNvSL (substitute your NUC code for SLC's). For
derives, if the 110/710/830 are French, and have no English forms to
substitute, leave in $bfre language code (may be used by a Quebec
library to determine display - aka print - constants generated by 246
indicators); remove $bfre if access points are changed to English;
remove $beng (since it is not added to DLC records); repeat the 040$a
code in $c if lacking; and add $dCaBNvSL (or your code) at the end.
MARC record checking software expects to find at least subfields $a
and $c.
Replace $d except $dDLC.
050 LCC
Library of Congress call number (LCC); in MARC record key as
050 2nd indicator 0 (assigned at LC) or 4 (local), e.g.: 050 4
$aAB1234.5$b.D78 1998, or if two Cutters, 050 4 $aAB123.5.C6$bD78
1999. Note period for first Cutter, $b for second, both for one
Cutter, but only one of each.
060 NLMC
National Library of Medicine call number.
082 DDC
Dewey Decimal call number (DDC); 2nd indicator 0 if assigned
by LC, 4 if local. Omit Cutter. Use " / " to indicate natural
breaks. On OCLC locally assigned DDC numbers plus Cutter are keyed
by some in 092. Change to 082 4, giving class number only.
090 Local call number
MARC tag number varies with system. At SLC coded with slashes for
line breaks, e.g.:
090 0 $aAB/1234.5/C6/D78/1998$bMAIN$c1-2$d1-2 ($b = location,
$ccopies, $dvolumes)
On OCLC keyed like 050 and used by some for locally assigned LCC.
Change to 050 4.
092 see 082.
100 Author
Personal author; enter surname first, e.g., 100 1 $aJones, Tom.
Most videos are of mixed responsibility and are entered under title.
110 Corporate author
If the work is the annual report of a corporate body, the report of a
task force, or some such, the corporate body is the author.
Most videos are of mixed responsibility and are entered under
title.
111 Conference
If what you have is conference proceedings, the name of the conference
is the author. In a MARC record the name is followed by
$d(number :$ddate :$cPlace), or if no number, $d(date :$cPlace).
BUT 110$aCorporate Name.$bConference$n( ...
130 Uniform title
Uniform title as main entry. If the work is a sacred work such as
the Bible, that title (known as a uniform title) goes in 130. Most
videos are of mixed responsibility and are entered under title.
For the Bible give language and date. For parts of the Bible start
with Bible, e.g.: 130 $aBible.$pO.T.$pGenesis$lEnglish$f1995.
RDA will omit "N.T." and "O.T." between "Bible" and the name of the
book.
240 Uniform title
Uniform title as filing title; only after a 100, therefore
rare for a video. (Both 130 and 240 being called uniform title
shows how MARC works as a check list better than words.)
245 Title
The title as in the title frame; follow the title proper with
$h[videorecording]; use a ":$b" before subtitle; "=" (or "=$b"
if $b not already used) before a title in another language.
For a foreign language film originally issued with a title in that
language, the English title may appear alone on the container, or
be given prominence there. In 245 give the English title and GMD
first, followed by the original language title. Give the original
language title in 246. This allows the film to be Cuttered
and shelved by the title patrons expect. This usually requires
cutting and pasting to switch the titles in derived records.
If taking the title from the container, use 500 $aTitle from
container.
Some libraries follow with "/$c" and responsible persons. SLC
instead uses 508 for producers, directors, etc. If the persons
mentioned in 245 /$c or 508 did different things, use a ";", e.g.
Produced by John Smith ; directed by Tim Jones.
Movies on video have mixed responsibility, so a 245$c would
almost never be main entry, as it often is for print material.
In systems which have keyword searching, a body in 508 but not
traced can still be found; some systems do not include 245$c
in keyword searching. Having responsible persons united in 508
makes for a more comprehensible display, than having them divided
between 245$c and 508.
In 245 only the first word and proper names are capitalized.
All German nouns are capitalized. Use 1st indicator 0, (or 1 for
title added entry if there is a 1XX), 2nd indicator for number of
spaces to be skipped in filing, e.g., A = 2, An = 3, and The - 4,
because of the space following the initial article, e.g.: 245 04
$aThe story of Tom Jones.
For titles which begin with a studio or director "presents", use
the title without that introductory phrase in 245, and with the
phrase in a 246.
For 245$p see 440.
246 Alternate title
Alternate title which represents the whole work, e.g.:
246 31 $aParallel title
246 1 $iContainer title:$a<Title as on container>
1st indicator 3 means added entry, no note; 1st indicator 1
means added entry and note; 2nd indicator 1 means parallel title;
2nd indicator 0 means portion of title.
250 Edition
e.g., 2nd ed., Rev. ed., English ed., Student ed., Wide screen
ed.
In RDA, "ed." will be spelling out.
260
Imprint, e.g.:
260 $a[New York, N.Y.] :$bHome Video,$c1995.
SLC transcribes or supplies jurisdiction in all cases.
300 Collation
e.g.,
300 $a1 videocassette (VHS) (90 min.) :$bsd., col. ;$c1/2 in.
300 $a1 videodisc (DVD) (120 min.) :$bsd., col. ;$c12 in.
Use (DVD-HD) or (Blu-ray) as appropriate.
Most libraries enter the VHS or DVD in 538. SLC only uses 538
of there is additional information, such as region.
A new option mentioned in ACCR2r is that one could use the SMD
DVD-video rather than videodisc.
300 $a1 DVD-video (122 min.) :$bsd., col. with b&w sequences ;$c4
3/4 in.
300 $a1 DVD-music (122 min.) :$bsd., col. with b&w sequences ;$c4 3/4
in.
300 $a2 DVD-videos (185 min.) :bsd., col. ; $c4 3/4 in.
300 $a1 DVD-rom (122 min.) :$bsd., col. with b&w sequences ;$c4 3/4
in.
300 $a1 Blu-ray Disc (122 min.) :$bsd., col. with b&w sequences ;$c4
3/4 in.
440 Series as on item and traced (obsolete)
Change to 490 1; cut and paste content into 830.
490 Series as on item.
Beginning June 1, 2006, the US Library of Congress is coding all
series as 490 0.
It has been SLC policy since January of 1979 to have no 490 0 in
bibliographic records. (Some but not all SLC customers index 490
in their series and/or title indexes, making access uneven between
customers.) When you encounter a 490 0, and it contains no subject
word, or a responsible corporate body or person, e.g., "Penguin
books", change the 490 0 to a 500 quoted pseudo series statement.
If the 490 0 transcribed series statement contains a subject word,
e.g., "Studies in chemistry", change the 490 0 to 490 1, and enter
the series in 830 with 2nd filing indicator 0-4. If the series title
is generic, e.g., "Report" or "Works", and has been established in
either the LC or LAC authority files, add the name of the responsible
body or person in curves.
Provide ";$v" issue number or year as relevant. Include ISSN in $x
if available.
All series changed from 490 0 will be under title. SLC will not
create 800/810/811. for current LC derived or original cataloguing.
Those headings in legacy and Amicus records will be left unchanged,
but 830 for the 8XX$t will be added for the benefit of customers who
do not index 8XX$t.
500 Notes
General notes. There are also specific notes. As a beginner, if
you see something which seems helpful on the title frame or
container, just quote it.
501 Issued with
SLC finds it helpful in ordering notes in a record to use this
specific note for such information as added features.
503 History of work.
Still used by SLC, even though obsolete, e.g., 503 $aOriginally issued
as a motion picture in 1999.
505 Contents
e.g.,
505 $aSide 1. Title one -- side 2. Title two.
508 Persons responsible for the production.
When cutting and pasting responsible persons from 245/$c, upper case
the first letter after $c' paste in from of an existing 508, insert
" ; " and lower case the first letter of an existing 508 if not a
proper name.
511 Performers
520 Summary
Summary of subject content, or of the plot in case of drama.
Our clients tell us that inclusion of summaries increases
use due to keyword searching. But if quoting with "--", we
attempt to screen out publisher's "puff" adjectives substituting
"...", and just include the parts which actually tell you something
about the item.
538 System requirements
Requirements for use, e.g., DVD or VHS if not given in 300. May
include additional information such as region, type of sound. SLC
only uses if there is additional information.
546 Languages
Includes such notes such as "Closed-captioned." "Dialogue in Chinese
with English subtitles."
6XX Subjects
In MARC records, subject subdivisions have subfield codes
$xTopic$zPlace$yPeriod$vGenre. For motion pictures use $vDrana.
600 Person as subject
In same format as 100person as author.
610 Corporate body as subject
Including governments. In same format as 110.
611 Conference as subject.
In same format as 111.
630 Uniform title as subject.
650 Topic as subject
e.g.:
650 0 $aGay men$vDrama.
650 0 $aChemistry$vVideorecordings.
[Some libraries use GMDs as $v form subdivisions.]
651 Place as subject
Does not include governments, e.g.:
651 0 $aCanada$xHistory$y1755-1763$vDrama.
655 Genre heading
e.g.,
655 0 $aFeature films.
700 Person as added entry
E.g., the producer, director (from 508), leading actors (from 511).
710 Corporate body as added entry.
Many libraries create a 710 for the company in 260$b. Others
(including SLC) feel this is not needed for commercial producers,
particularly now that there are often several associated companies.
Same format as 110.
711 Conference as added entry
Same format as 111.
740 Title added entries
Now in MARC titles which represent the whole work are coded 246,
while titles which represent part of the work or a related work, are
here.
830 Series
Series entered in catalogue. Series as on item is in 490 1st indicator
1.
910/983 Alternate language forms of entry
If requested by customer, items in French with English forms
established by LC 110/710/830, have LAC French forms in 910/983.
If English forms are not established, and 650 6 RVM is provided,
040$b is coded "fre".
For a motion picture on DVD, the the following fields differ from a
motion picture on a videocassette:
007 vd cgaizs
008 {No changes needed.}
041 {The DVD often has a greater variety of language tracks and/or
subtitles}
245 $h[videorecording] {No change}
300 $a1 videodisc (DVD) (120 min) :$bsd. col. ;$c12 in. +$e1 booklet
(or whatever). {The "(DVD)" is not standard.]
501 $aWith: ... all of the "special features" on the disc.
538 $a{Addidtional information such as region or sound, e.g., Dolby
digital; 538 would be omitted if only "DVD" with no other information}
546 Languages, e.g., $aIncludes English, French and Spanish language
tracks; French and Spanish subtitles. or Captioning, e.g., $aClosed-captioned.
As mentioned above, SLC practices differ from this guide
http://www.olacinc.org/drupal/capc_files/DVD_guide_final.pdf
-Continue to use 007/04 "v" for DVD Blu-ray until a code is
created, rather than "z" as suggested. SLC does not use the AACR2
option of substituting "DVD" for "videodisc" as SMD, but rather
includes (DVD) in curves following the SMD. Thus 538 with no
information other than "DVD" in not used; it is only retained if
region or other information is included.
- Responsible persons and corporate bodies are combined in 508, as
opposed to being split between 245 /$c and 508.
- "(DVD)" is inserted in 300 after SMD, as opposed to being alone in
538. When 538 is "DVD" alone, it is deleted. When it contains other
information, such as region, HD, or Blu-ray, it is retained, in
addition to (DVD) in 300. For OPACs which display notes in MARC21
field tag order, 538 is far too late for this information.
-Special features are entered in 501.
- SLC continues the the obsolete 503 for such information such as
"Originally released ...".
